PROJECT MANAGER

Type: Full time/work-from-home position, with in-person client and team meetings/events

Starting Pay: $45,000-50,000 annually




About the Company:
VISIONALITY partners with organizations to transform VISION into REALITY – we are in the business of changing the way organizations succeed by partnering with them to develop and execute high impact operations management, fundraising, and communications programs. Some of our clients include the Association of Fundraising Professionals, Community Action of Ventura County and California Mental Health Advocates for Children and Youth. We are innovative, resourceful, and enthusiastic about our work but are also firm believers in a healthy work/life balance.

VISIONALITY has been honored to receive the Pacific Coast Business Times’ ‘Best Places to Work’ award in 2018 & 2019. 


About the Opportunity:

Your primary responsibility as Project Manager is to solve our clients’ problems – no matter how BIG or small. Your duties will consist of both LEADING administrative projects (Board meeting management, newsletters, recurring membership events) for several clients AND behind-the-scenes SUPPORT for our Senior Project Manager’s fundraising and strategy clients (writing, marketing and communication support). You will report to the Senior Project Manager.

VISIONALITY has a proven track record for promoting from within by flexibly building job descriptions that meet employees’ professional goals AND the changing needs of our growing company. Future opportunities for growth could include promotion towards a more specialized niche of Project Management (high-level fundraising, event coordination, strategic planning or much more).

Responsibilities Include:

  • Fundraising support: writing & executing end-of-year appeals; support of donor stewardship activities, database management (bonus points for CRM/donor database administration, especially Donor Perfect)
  • Strategic planning & implementation: thinking creatively about how to solve problems for clients, then creating and executing actionable plans
  • Marketing & communications: writing and editing fundraising appeals, newsletters, website content, social media posts, press releases, grants, sponsorship materials, and more
  • Relationship building: representing the values, culture, and high level of professionalism of VISIONALITY with every client we serve
  • Speaking to & managing groups: public speaking, room and attendee management
  • Managing client meetings: calendar invites, drafting agendas and meeting notes, attending and taking notes at meetings, documenting meeting outcomes and to-do items, following up with committee and team members with expectations and deliverables
  • Research: researching, synthesizing, and documenting information
  • Events: planning, working with vendors, supervising registration, creating emails to attendees, managing speakers, overseeing staffing, coordinating volunteers, and more
  • Meeting profitability goals: understanding, tracking and meeting goals as they pertain to the profitability of client contracts; i.e. tracking hours worked versus the client’s monthly retainer
  • Client retention: participating in Scope of Work conversations and contract renegotiations; presenting VISIONALITY staffs’ accomplishments to Board/stake holders
  • Administrative duties: data entry, contact management, performing mail merges to print envelopes for mailings & name badges for events


Minimum Qualifications:
You Are:

  • Able to both develop AND execute strategies and are always looking for ways to do your job better
  • Eager to embrace the solitary nature of a mostly virtual work environment, but are ALSO confident in group settings, i.e. able to effortlessly present to a Board when necessary
  • Smart, strategic, and positive; you get satisfaction in solving problems and making things easier for others
  • Highly-organized and detail-oriented; accurate, structured; love lists (especially crossing off tasks!) and spreadsheets
  • An excellent and engaging communicator (written and oral); strong writing and editing skills
  • Incredibly resourceful and able to solve problems with little assistance or direction
  • An independent self-starter; you can manage your day and ever-changing workload with ease and minimal supervision
  • Eager to take a task, big or small, and run with it in a thoughtful manner; can't resist taking ownership of your work
  • Love collaboration and are comfortable voicing opinions when working with a team
  • Incredibly flexible; enjoy assessing and handling multiple, constantly changing priorities
  • Excited to help our clients accomplish their work, but unfazed by the fact that you will be several layers removed from the wonderful impact they have on our community
  • Able to tailor your communication style and professional demeanor to earn trust and successfully work with our clients and stakeholders, including staff, vendors, volunteers, members, and donors
  • Committed to maintaining a healthy work/life balance
  • Undaunted by the fact that you may not fill EVERY requirement in this job description because you’re confident that you can prove your ability to acquire these skills and are eager to do so


The Logistics:

  • Bachelor’s Degree or 4+ years equivalent experience
  • Experience working with nonprofit or mission-driven organizations is preferred, but not required
  • Must possess either fundraising & development and/or marketing & communications experience
  • Must be able to work from home with own computer and own internet connection
  • Reliable transportation for meetings and events; you must live within a commutable distance to Santa Barbara and Ventura Counties and be prepared to attend an average of two to three in-person commitments each week
  • Super tech-savvy, strong knowledge of Microsoft Office is non-negotiable (formatting, mail merge, Excel spreadsheets/pie charts, etc.), but skills/knowledge in other planning and task automation tools (Asana, Google Drive, Zapier, Evernote, etc.) are also desirable
  • Bilingual Spanish skills are strongly desired, though not required


To Apply:
Visit our online application to:

  • Complete a brief questionnaire    
  • Submit your resume                                                                          
  • Submit a cover letter
  • Submit 1-3 work samples


Please Note:

  • Applications will NOT be considered if they do not have all components above or if they are submitted directly via email.
  • Please be prepared to complete the application in one sitting. Our form does NOT allow you to save your progress or return at a later time.
  • Applications will be reviewed as they are received.
  • Ideal work samples will demonstrate your writing, communication, formatting, technical and/or design skills, and can be in any format you choose. We appreciate the following: exemplary email correspondence, spreadsheets, websites, blogs, academic papers, newsletters, and much, much more.


Contact: Operations Manager Llewellyn Somers, Llewellyn@VISIONALITYpartners.com

VISIONALITY Non-Discrimination Statement


VISIONALITY is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, age, religion, gender, sexual orientation, disability, pregnancy, or economic status.

VISIONALITY strives to build an inclusive team in which individuals are comfortable bringing their full selves to the workplace.

VISIONALITY believes that a team made up of diverse experiences, perspectives, and cultures is best equipped to build trust and communication with our clients – and in doing so, help them achieve their missions and make this world a better place.